Corporate Paralegal – Imperial, Edmonton, AB
Location: Edmonton, AB | Company: ExxonMobil
Imperial is hiring a Corporate Paralegal for a full-time, on-site position in Edmonton, Alberta. This corporate legal opportunity supports the Corporate Secretary and Board Secretariat team with governance, regulatory compliance, corporate records and Board of Directors administration.
The successful candidate will coordinate board and committee activities, maintain records for Imperial Oil Limited and its affiliated entities and support corporate filings and governance disclosures. The position requires careful organization, discretion and the ability to manage sensitive legal and business information in a professional environment.
About This Corporate Paralegal Position
The Corporate Paralegal will help ensure that Imperial’s board, committee and corporate governance processes operate efficiently. The role involves preparing meeting materials, drafting minutes, tracking decisions and supporting the Corporate Secretary, Board Chair and senior management before and after formal meetings.
The position also supports the legal maintenance of Imperial Oil Limited and approximately 30 affiliated entities. This includes maintaining minute books and entity databases, coordinating corporate changes and preparing documents required for annual filings, restructurings and other corporate activities.
Key Areas of Responsibility
The role combines board administration, corporate records management and regulatory support. The successful candidate must complete detailed work accurately while responding proactively to changing priorities and time-sensitive governance requirements.
Board Meeting Coordination
Help plan, schedule and coordinate meetings of the Board of Directors and its committees, including venue, virtual meeting and technology arrangements.
Agendas and Meeting Materials
Prepare draft agendas and compile confidential meeting packages in collaboration with the Corporate Secretary, Board Chair and senior management.
Minutes and Action Items
Attend board and committee meetings, prepare accurate draft minutes and track follow-up responsibilities assigned to management or other participants.
Corporate Records
Maintain minute books, organizational charts, entity databases and other official records for Imperial Oil Limited and affiliated corporate entities.
Corporate Filings
Prepare annual returns, governance disclosures and other required filings while coordinating director and officer changes across applicable jurisdictions.
Entity Transactions
Support corporate formations, dissolutions, amalgamations and reorganizations and draft directors’ or shareholders’ resolutions when required.
Governance and Secretariat Support
The Corporate Paralegal will use Imperial’s board portal, currently Nasdaq Boardvantage, to organize and distribute meeting materials securely. Familiarity with board management platforms may be helpful, although the posting does not identify prior Boardvantage experience as a formal requirement.
The role will also assist with annual meeting preparation and director onboarding. Because the position supports senior executives and directors, candidates must demonstrate professionalism, sound judgement and careful handling of confidential documents and sensitive corporate information.
Skills That May Help Candidates Succeed
This opportunity may suit an experienced corporate paralegal or legal assistant who can manage detailed administrative responsibilities while anticipating the needs of executives, directors and legal professionals.
Knowledge of board processes, corporate resolutions, minute books, annual filings and the documentation required to maintain corporate entities.
The ability to coordinate meetings, manage calendars, track deadlines and complete several governance or corporate maintenance tasks simultaneously.
A strong commitment to confidentiality, integrity and secure handling of privileged, commercially sensitive or personally identifiable information.
The ability to prepare clear minutes, resolutions, correspondence and governance documents with strong grammar, accuracy and attention to detail.
A proactive approach to resolving scheduling, documentation or filing issues and adapting when urgent corporate priorities change.
Qualifications, Location and Benefits
Imperial prefers candidates with a diploma or certificate from a Paralegal Studies or Legal Assistant program and at least two years of corporate paralegal experience. Experience gained with a public company or law firm, maintaining entities across several jurisdictions and supporting boards of directors would be particularly relevant. Alberta CORES Level 2 or Level 3 certification is preferred.
The successful candidate will be located in Edmonton. Imperial states that its corporate offices are currently in Calgary and that some travel to Calgary will be required before the planned head-office relocation is completed in 2028. Published benefits include savings, pension and healthcare plans, educational and fitness assistance, three weeks of vacation, scheduled Fridays off, mentoring, flexible work programs and professional development opportunities.
How to Apply
Interested candidates should submit an application through Imperial’s official careers website. Application materials should highlight corporate paralegal experience, board and committee support, minute preparation, entity management, regulatory filings and any Alberta CORES certification.
Applicants who receive an employment offer must be eligible to work in Canada on a regular full-time basis without restrictions affecting the start date. Candidates selected for an interview may also be required to complete pre-employment background screening. Joblyz does not receive applications or participate in hiring decisions.